Policies

Booking Policy

Blue Marble Media Group’s booking process is designed to be clear from the start. The policies below apply to every booking, regardless of service.

How Booking Works

Standard athlete services — Athlete Spotlight Photography, Athlete Spotlight Video, Athlete Branding Session, and Senior Athlete Session — may be booked directly online, with availability shown at the time of booking.

School, team, tournament, sponsor, and large media day projects go through a proposal process:

  1. Client submits a coverage request.
  2. The booking enters Pending Review.
  3. Blue Marble verifies schedule, access, and credentials.
  4. Client receives approval and a proposal.
  5. Required payment is collected.
  6. The booking is confirmed.

Payment

A nonrefundable booking payment is required to reserve your date. Team Media Day packages specifically require a 50% booking payment at the time of booking.

Rosters and Session Scope

Team Media Days require a final roster ahead of the session and one authorized team contact to coordinate scheduling and approvals. Each package includes a defined session duration. If your roster grows after booking, an additional charge applies to reflect the added time and deliverables.

Access and Credentials

The client is responsible for identifying and securing any venue, credential, school, league, or event restrictions that may affect access on the day of coverage.

Coverage Involving Minors

A parent, guardian, coach, or other authorized adult must coordinate any service involving a minor. Some services may also require approval from the school, coach, venue, or event organizer.

What Coverage Guarantees — and Doesn’t

Athlete coverage prioritizes the booked athlete but does not guarantee specific plays, points, rotations, possessions, or moments beyond the stated minimum deliverables for that service. Access, lighting, playing time, and venue restrictions can all affect final content. Blue Marble retains professional and editorial discretion over image selection, editing style, featured plays, and public coverage.

Delivery and Turnaround

Delivery timelines are established before production begins and vary according to service, event schedule, and deliverable volume. Turnaround begins after the event and after Blue Marble has received all required information from the client.

Revisions

Revisions are limited to factual and technical corrections unless additional creative revisions are purchased separately.

What’s Not Included

RAW photographs, unedited video, and project files are not included with any package.

Rescheduling and Cancellation

Rescheduling and cancellation terms apply when events are postponed, canceled, or materially delayed. Booking payments are nonrefundable. If you need to reschedule, contact Blue Marble as soon as possible — requests made with reasonable advance notice will be accommodated where scheduling allows, subject to availability. Cancellations made close to the scheduled date may not be eligible for rescheduling.

Add-On Pricing

Printing and banners are quoted separately. Rush delivery is available and quoted separately.